Automation Keeping Educational Institutions Afloat with Least Resources

Automation Keeping Educational Institutions Afloat

The education sector has quickly appreciated automation. But, all stakeholders seem worried about the possible impact. Will automation give more time to teachers for focusing on students, or will it take away jobs? Can school ERP help trainees reach their goals?

How will students react to the rise and spread of this new form of education? Should children remain glued to computer and phone screens while learning?

Besides these, several other questions are surrounding the role of automation. But, as a part of the administration, you probably consider ROI as the most significant factor.

How much money can the school automation system save annually?

  • A study conducted at Visalia Unified School District (California) says a lot. Replacing paper with digital forms can help save $10,000 every year.
  • Roughly 80 percent of an organization’s operational budget goes towards labor costs.
  • You can save excess human resource costs with automation.
  • Automation increases the efficiency of the existing workforce.
  • Enabling technology also helps in saving compliance costs.

Here’s how education ERP is a lifeline for institutions operating with minimum resources:

1. Automation in administrative procedures

You can save resources in every department, right from admission to the examination process and even transportation. Managing things becomes more straightforward.

  • Admission process

People often think schools take an unnecessary long time frame for the enrollment process.

There are several educational academies with old-school manual procedures. Ask anyone working in the school admin team; the admission file approval takes time.

Reading forms, cross-checking documents, and confirming the trainee’s eligibility is tiresome. Automation puts an end to all this.

Information from various documents gets scanned and processed. Cloud-based servers act as storage for the extracted data.

The management can take a quick look at the records and affidavits from a remote location. The candidate’s admission application gets approved or rejected within minutes.

  • Organizing schedules

Creating a daily and weekly schedule (timetable) is a critical process. The admin team checks the availability of teachers and plans the lectures.

The individual responsible for scheduling ends up repeating the process each week. Working hours’ data for the faculty is further forwarded to the payroll team as well.

With the school management system in place, human involvement remains the least. The administrator can set a scheduling workflow. The software creates a schedule within minutes after checking the availability of lecturers. Participants get notified via the school portal and apps.

  • Tracking attendance for virtual classes and activities

Keeping accurate records for attendance is vital for every school. The task has become even more critical in the era of virtual classrooms.

Education automation systems work with learning management software and online exam solutions.

You might wonder, what about attendance for virtual classes? The process is automatic and error-free. Trainee’s presence gets registered when they complete a specific task.

  • Managing progress reports for students

The online exam module takes care of tests, assignments. But what about progress reports and results?

Teacher’s job was difficult in the early days of pen-paper-based exams. There was no option but to check a massive mountain of answer sheets. Then, lecturers had to create hand-written progress reports every quarter.

School ERP integrates with online exam modules. It retrieves scores for tests and stores the data. Progress reports are system generated within minutes, without errors.

You can even send digital progress reports to parents via email or make them available on apps.

  • Ensuring regulatory compliance

Organizations working in the education sector have to adhere to government regulations. This paperwork burden often results in strain on the already burdened workforce.

There are regulations for training, payroll processing, premise audit, and data security. Government auditors may seek information on donations and fees.

Penalties for non-compliance can result in 2.71 times the compliance cost. Thus, enabling technologies and conducting timely audits can help in ensuring compliance.

There is no need to track compliance through external databases and spreadsheets. ERP offers real-time access to information and reports. Data stored in cloud-based storage remains available for audits. With pre-programmed formats, you can generate reports immediately.

2. Speed up the communication loop

Earlier, teachers had limited mediums to communicate and send crucial information to parents. And yes, if you remember, writing notes and remarks in the school diary for parents was one of them. Students often used whiteners, and at times, teachers used to forget to follow up.

You can set modern education automation systems to send alerts to parents. There’s no need to worry about managing grades, attendance, and module completion notifications.

These features are beneficial to teachers as well. Lecturers do not have to spend hours drafting many emails and follow up on the issues. They can reinvest the saved time in training students.

Another significant aspect is that there is no delay in information relaying. Tests get evaluated, and the ERP can share results for the same with all parties without delays. Depending on security configurations, the program can also send reports for security incidents.

3. Access code-free automation

Faculties, admin staff, and school board members often lack coding skills. As grasping the process remains challenging, educational institutions prefer code-free automation.

Most of the school administration software programs do not involve codes. Basic training can be enough for staff to use the system.

Should schools and colleges wait further to digitalize operations?

Technology has already made its way into everyone’s life. Smartboards, projectors, and computers have become a part of school life. Some school counselors are using digital technology to make schools safer for students.

The pandemic forced institutions to put in place technology. Yet, teachers and administrators still lack in-depth training.

Some institutions have implemented robotic process automation (RPA) and AI-powered solutions. But, others are still yet to install a basic school administration system. The sector lags in implementing automation. Lack of expertise, knowledge and financial constraints are reasons behind the same.


Several organizations are hesitating to put in place education ERP. But, they may find themselves turning obsolete within a year or so.

Automation in education offers benefits to all stakeholders. The digital transformation helps institutions grow with time. Students get the best learning experience.

Lost Learning Time during the Covid Era, how worried should parents be?

Lost Education Time

It’s a strange kind of Summer this year; with so much time spent home learning in 2020/21 and no SATs and GCSEs for the second year in a row, the idea of lost learning has reared its head. This idea, mixed with the news stories about slow recovery in the education sector and the usual ‘summer slide’, it’s easy to see why parents are concerned.

The good news is, while U.S. studies find students lose one month of learning over the summer months, this is down to the fact that the US school break is 11 weeks compared to 6 weeks in the UK. And while higher losses were measured for maths, much of the data around the summer slide is inconclusive.

What is of more concern in the UK is a study from the Institute for Fiscal Studies. In this study, the amount of daily schoolwork secondary pupils completed at home during last year’s lockdown declined the longer they stayed out of the classroom.

All schools have been working on a catch-up plan, but beware, says DR Dan O’Hare, co-chair of the BPS division of educational and child psychology, of talking too much about lost education to your child. “The notion that children need to catch up or are ‘behind’ at school due to the pandemic puts them under even more pressure to perform academically after what has been a challenging and unprecedented time for everyone,” he told the PA News agency.

So as parents, what can you do? Firstly, there is a multitude of ways you can help your child this Summer without putting them under pressure.

  • Look at their yearly report, as this will show you what areas need more focus. Alongside this, compare their annual reports to see if there is a wide discrepancy. Perhaps your child needs to revise a little more or get extra help with knowledge gaps (understandable during home learning), or learn to express themselves more clearly in tests. Locate the gaps with the help of their teachers and then ask them what kind of help they would like.
  • Whether your child is struggling or not, one area most pupils tend to slide in is Maths. Solve this by going over all topics from the last year and past papers. Just twice a week during the Summer can make a difference to the Autumn term.
  • For children making the transition to secondary school in September, revising Year 6 work is vital. Many secondary schools will be using CAT exams (see below) in the autumn term, especially as there were no SATs this year. Working with a Tutor can also be helpful and allow a child to express more clearly areas they feel unsure about.
  • The Cognitive Abilities Tests (CATs) are used in most secondary schools to test general intelligence and stream in Maths and English. However, you cannot revise for these tests as they are designed to assess a pupil’s ability in three different areas: verbal (thinking with words), quantitative (thinking with numbers), and non-verbal (thinking with shapes and space). They do not test a child’s knowledge but focusing on consistent learning over the Summer will help your child feel ready.
  • Make sure your child reads through summer. News articles, fiction and non-fiction will all increase their vocabulary, literacy skills and essay writing techniques. If your child isn’t a reader or bored of reading, try and entice them into new reads or older reads. Try the Book Trust for ideas.

10 Memory Games to Check Your Mental Strength

Memory Games for Kids and Adults

“Life is more fun if you play games”. As individuals belonging to the 21st century, we live in a world that is fairly different from the one that used to exist at the time of our parents or elder siblings. Today, the concept of playing games for mental strength is foreign to us as we’re addicted to the world of social media and Netflix.

Do you recall playing different games on the computer back as a kid when you had fixed screen timings? We’re sure you used to have a lot of fun. If you would like to cherish and re-visit those memories again, then we have a solution for you.

Mentioned below are top ten memory games which you can try out with your friends, just for fun, to keep a check on your mental strength:

1. Word Finder

How about we start with an easy yet fun game that we used to play in our childhood as well? Do you remember those weekend magazines with word finders that you used to solve with a pencil, all in one go?

If you’re good with words and have the skill of spotting them quickly, you’ll love this word finder game at Unlimited Gamez MO Word finder games help you improve your memory along with language learning. If you want to feel smart, then you should definitely give this game a try. You can start playing at the most manageable level and then move up to medium and hard levels as soon as you get the knack for it.

2. Sudoku

When you were young, did you ever come across a weird game that included numbers, and you couldn’t figure out what kind of game it was? Well, that’s Sudoku for you.

Sudoku is a popular number placement game that helps improve short-term memory. You have to keep in mind a sequence of numbers to complete the Sudoku puzzle while mentally calculating the following number in the box.

This game requires heavy concentration, which is why many people give up in the end. If you’re interested in playing, we recommend you try out the easiest levels of this game. If all goes well, then you can always look for the difficult Sudoku puzzle levels.

3. Crosswords

Crosswords are one of the most popular games. Trying out different crosswords is always a delight as they are a classic brain trainer and improve your vocabulary.

Were you aware that around 50 million people solve crossword puzzles every day? Sounds fascinating, right?

Crosswords puzzles are a great invention to keep your brain and mental strength active and sharp all the time. They help boost your memory and are an excellent solution for people who have dementia and Alzheimer’s.

If you love crossword puzzles and could spend all day solving them, you’ll be happy to know that there are many ways to do crosswords. You can download an application on your phone or tablet and choose the crossword topics that are gripping and challenging to solve.

4. Chess

One of the most intellectual and analytical games around; you wouldn’t want to miss out on chess. When playing chess, many new players hesitate to take part as it seems complicated and demanding.

Chess is all about relying on your memory and carefully picking your next move. If you know how to do that, then you’re good to go.

You’ll see that with time and experience, you will become a pro at chess, and all the strategies and tricks will be at your fingertips.

Moreover, chess improves brain function, cognitive abilities, deepens focus, and boosts the planning skills of a person. Aren’t these benefits enough for you to put aside your fears and at least give the game a try?

5. Scrabble

Are you spending most of your time playing action games like the call of duty? If the answer is affirmative, you need to try out a new game to enhance your mental strength.

We’re sure that you must be aware of scrabble; after all, it is one of the most well-known games that many people play all around the globe. If you’re looking for ways to improve and keep a check on your mental strength and memory, then Scrabble is a classic option.

It enhances your brain development and vocabulary by encouraging you to compete with players and create unique words. The better words you come up with, the higher your score will be.

You’ll be astonished to know that playing a game like scrabble increases the size of your brain, delays brain degeneration in the elderly, and makes you more competent and competitive.

6. The Tray Game

We’re already excited as this one’s a personal favorite for many of us. If you can’t recall it, then no need to worry as we’re getting right into the details.

The tray game is a classic memory game that is all over the Internet for the past few years. It includes a setting where there are a bunch of things, and you have some seconds to peak at them. Once the time is over, you’re supposed to guess all of the present items in the tray.

Does it sound stressful? Yes, it’s de-stressing and a lot of fun to play once you are smitten with the game. Trust us when we say that it’s the opposite of stressful.

7. Jigsaw Puzzles

Do you remember dragging your parents or siblings to the nearest stationary or toys shop so you could get your hands on the latest puzzle pieces?

No matter your age, completing Jigsaw puzzles is always fun, especially if you have someone to compete with. They are a fantastic option for improving and strengthening your mind along with sharpening your memory.

Thanks to the Internet, there are multiple types of Jigsaw puzzles that you can choose from, along with the difficulty levels. If you have trouble concentrating, you can start with the smaller and easier puzzles, and once you get the hang of them, you can move onto bigger ones.

8. Uno

If you haven’t played this game ever before, sorry to say but, you haven’t discovered the absolute pleasure in life. Let’s be honest. How many times did you forget to yell out “Uno” when you had one card left, and then everyone forced you to pick another one?

One of the most common card games amongst adults and children, Uno, comes with its own rules. It is a great game for the brain as it pushes you to remember every rule at each step of the game.

Just like chess, it helps develop strategic thinking and emotional intelligence. It is a good option for mental stimuli and promotes brain health.

9. Solitaire

Another prominent card game, Solitaire, is a one-person game known as a card puzzle. It helps increase the mental activity in your brain and promotes brain sharpness. The objective of the game is to use all of the cards in a particular sequence and arrangement.

While many people are confused about Solitaire rules, all you need is some skills and patience, which many people lack when playing games.

Playing Solitaire for an extended period helps develop cognitive function, memory improvement, and good mental strength.

10. Brain Teasers

Brain teaser games include different puzzles that get you thinking about what the answer might be. To solve these games and get the answer, you need to develop different strategies and think differently than you usually do.

Brain teasers can be like a riddle which means that they develop your learning ability and problem-solving skills. If you include brain teaser games in your everyday routine, you’ll notice how your thinking process and mental capacity have improved and expanded.

Final Thoughts

With the years passing so rapidly right in front of our eyes, it’s vital that we take some time to remain sane and healthy. At such a time, playing memory games can be a wonderful opportunity to spend time, relax, and improve your mental strength.

Do you think playing memory games is important for brain health? If you play any memory games, don’t forget to share your experience with us in the comments below.

Author Bio:
About Michelle Joe: Michelle Joe is a blogger by choice. She loves to discover the world around her. She likes to share her discoveries, experiences, and express herself through her blogs. You can find her on twitter: @michellejoe524

Why Children with ADHD Need to Play More

Children with ADHD Need to Play More

After your child is diagnosed with a type of attention deficit hyperactivity disorder (ADHD), you might feel like you cannot do enough to help them. However, your presence and support as a caregiver can do a lot to keep your child in a positive mindset while succeeding in life.

One of the things that parents of children with ADHD should consider is increasing the amount of playtime, outdoor play, exercise play, and play therapy in your child’s life. All around, play can make huge differences in your child’s ability to think, process emotions, and better handle their life.

Why is play so important to children diagnosed with ADHD?

Here are some of the primary reasons that adding more play and activity to your child’s days may help them to cope with symptoms of ADHD more effectively.

Reason #1: Helps Them Sleep

One of the primary symptoms of ADHD for children is over activeness, which is part of the condition that many parents are familiar with. Setting your child up to use more of their energy during the day can help them to sleep better. Sleep is vital to children in general and maybe even more important to children diagnosed with ADHD.

Not getting enough sleep makes most people inattentive; those with ADHD suffer this effect even more severely. Overstimulation and too much energy at nighttime can lead to many problems with falling asleep. When children get more exercise, this improves the brain’s ability to sleep at night, even encouraging more deep sleep.

By giving children play exercise time during the day before a set bedtime, you may be able to help them develop a routine that encourages more consistent sleep.

Reason #2: Provides Exercise

Physical exercise is very important for children with ADHD for several reasons.

One of the most fundamental reasons is that children diagnosed with ADHD are more likely to suffer from obesity which can lead to additional health problems later in life. By incorporating play from a young age, this risk can be reduced drastically.

Additionally, exercise and play give children with ADHD a chance to burn off more energy. Things like organized sports and playtime on the playground give children a healthy way to let out their energy. They can hyperfocus on play and exercise, and these activities have big benefits for children:

  • Better concentration
  • Lowered risk of depression and anxiety
  • Improve brain growth
  • Improves ability to sleep

Adding playtime outdoors can be particularly beneficial for children with ADHD. “Green time” spent in a natural setting rather than a concrete jungle gym has been shown to reduce ADHD symptoms more.

Overall, children that struggle with hyperactivity and focus will benefit from adding play and exercise to their lives.

Reason #3: Improves Focus

Some research suggested that children with ADHD may have decreased focus and difficulty planning or controlling emotions due to reduced blood flow in specific parts of the brain.

The Montessori method of education believes that both free and structured forms of play can help to increase blood flow in these brain areas. Active play helps the brain identify structure in the world around them and do a better job of focusing than when play is not encouraged. Riding bikes is one good way for children with ADHD to play; their brain is engaged in unique ways while doing this activity.

Reason #4: Teaches Better Control

One symptom of ADHD often seen in children is the inability to control impulses. Depending on the exact type of ADHD and how it affects your child, their impulsivity can be a major issue in their daily lives.

Play can help children engage with the world in different ways to learn better control of such impulses and their behavior in general. Play gives children a chance to learn about consequences and improve specific areas of their brains without the stress of a classroom environment.

Once those skills are learned, they can be brought into the classroom environment and an improvement in how ADHD symptoms affect a child’s daily life.

Reason #5: Introduces Social Skills

Finally, consider how adding play to a child’s life can improve their social skills. Children that present many symptoms of ADHD can have trouble creating positive social interaction in their daily life.

Playtime, however, creates situations where even children with ADHD can have positive social relationships with other children. Small playgroups, recess, or joining a sports team can be good ways to introduce social skills to a child’s life in a non-threatening way. This opportunity can then allow the child to develop these skills further.

Get Serious About Playtime

Children with or without ADHD can see major benefits from having more playtime in their life. It’s time to make sure that children are allowed this benefit so that they can develop with the world around them more successfully!